Science Week Prospectus

Welcome Exhibitors and Sponsors

On behalf of the Australian and New Zealand College of Veterinary Scientists (ANZCVS) Council and Science Week Organising Committee, we invite you to join us for the 22nd annual Vet Science Week Conference at The Gold Coast Convention and Exhibition Centre from 25-27 July 2024. Vet Science Week aims to gather global experts from the veterinary field to present, discuss and explore contemporary topics in science and research, where innovation meets expertise in the veterinary field—offering an unparalleled opportunity for exhibitors and sponsors to connect with leaders, professionals, and decision-makers across the entire veterinary sector.

Why Exhibit or Sponsor?

Unmatched Exposure

Showcase your products and services to a targeted audience of high-calibre veterinary professionals representing hospitals, practices and specialist centres throughout Australia and New Zealand. Many of our delegates have key decision-making roles.

Networking Opportunities

Engage with experts, thought leaders, and potential clients in an environment designed for engagement. Consider setting up your own lounge area.

Brand Visibility

Elevate your brand’s presence across all areas of the sector.

Conference Packages

Our carefully curated packages offer a range of benefits to suit your business needs. From premium booth locations to exclusive sponsorship opportunities, each package is designed to maximise your conference experience and business outreach.

Join Us

Be a part of a community that’s shaping the future of veterinary medicine. Secure your spot at Vet Science Week and make a lasting impact in the industry

Sincerely,
Mr Stephen Alderman
Chief Executive Officer
Australian and New Zealand College of Veterinary Scientists

Sponsorship & Exhibition Opportunities at a Glance

All pricing includes GST

Opportunity 

Price

Available

Conference Partner $25,000 1
CHAPTER SPONSORSHIPS
Chapter Session Speaker Sponsor $400 per session
Chapter Keynote Speaker Sponsor $825 per session
Chapter Special Speaker Sponsor Amount indicated on session slot
CATERING SESSION SPONSORSHIPS
Breakfast Session $4,000 3
NETWORKING OPPORTUNITIES
Happy Hour $4,000 1
Science Week Conference Dinner $10,000 1
Delegate Lounge $4,000 3
OTHER SPONSORSHIPS
Conference Coffee Cart $6,000 per day 3
Conference App $3,000 1
NEW PACKAGES FOR 2024
Rehydration Sponsor $2,000 1
Poster Sponsor $3,000 1
Sustainability Sponsor POA
Registration and Name Badge Sponsor $8,000 1
Printed Program Sponsor $5,000 1
EXHIBITION
Exhibition Booth 6m x 3m $11,500 Multiple
Exhibition Booth 3m x 3m $6,000 Multiple

Program

In 2024, Chapters will be delivering an in-person conference at the Gold Coast Convention and Exhibition Centre. Chapters will have the option of recording the sessions live for paid on-demand access to delegates. Registration packages will include access to all available sessions, conference proceedings, in-conference food and beverages and an Industry Happy Hour. In addition, tickets will be available for the Vet Science Week Conference Dinner on Friday 26 July 2024, 07:00PM – 10:00PM for delegates and their guests.

The College Awards Ceremony will be hosted on Saturday 27 July 2024. The time and location will be confirmed closer to the event.

The Conference will be held Thursday 25 July to Saturday 27 July 2023, 08:30AM to 05:30PM. Pre-conference workshop days will be held by several Chapters on Wednesday 24 July.

Vet Science Week 2024 will reach close to 1000 veterinarians from Australia, New Zealand and across the globe.

Our Opportunity to Connect

Don’t miss your opportunity to showcase your company’s commitment to veterinary science.

SPONSORSHIP OPPORTUNITIES

Exclusive | $25,000 (incl. GST)

The Conference Partner is our principal partner in the success of Vet Science Week 2024 and we will work closely with you to provide opportunities to promote your organisation prior to and throughout the event.

Entitlements:

  • Welcome presentation (up to 2 minutes) at the official Conference Welcome
    This will be a presentation offered to the full Conference audience and not scheduled against any other presentation.
  • Exclusive sponsor of the One (1) Plenary Session held during Vet Science Week
    The sponsor will be offered the opportunity to introduce the plenary session which the Program Committee organises (with an introduction/welcome speech of up to 5 minutes)

Conference registration:

  • Three (3) Conference Registration Passes (inclusive of social functions).

Branding and visibility:

  • Plenary Room sponsorship including the placement of the sponsor’s logo on the screen when the Sponsor is presenting its own sponsored Plenary session.
  • 200-word organisation profile in the Program Book or Conference Mobile App.
  • Acknowledgment on home page of the Conference website as Partner, including sponsor’s logo with link to the organisation’s website.
  • Sponsor logo on the Conference welcome slides and holding slides.
  • Acknowledgement in all official Conference promotional EDMs (Electronic Direct Mail) as sponsor, including sponsor’s logo with link to the organisation’s website.
  • Two (2) complimentary half page advertisements in the College Courier – 1 in each of the 2 subsequent editions following Vet Science Week

Exhibition:

  • One (1) complimentary 3m x 3m shell scheme exhibition booth.
  • Two (2) exhibitor registrations (which include morning/afternoon teas and lunches each day).
  • Opportunity to purchase additional registration passes at a discounted rate.

        Sponsorship opportunities are available for individual speakers. This provides opportunity to engage with specific Chapters which may be of key interest to their business.

        Chapter Session Speaker Sponsor $400 per session (incl. GST)
        Chapter Keynote Speaker Sponsor $825 per session (incl. GST)
        Chapter Special Speaker Sponsor Amount indicated on session slot
        • Your company name, logo and message at the beginning and end of each sponsored session
        • 5-second PowerPoint slide at beginning and end of on-demand session recording (3-month access)
        • Pull up/digital banner on stage
        For Custom and Panel speaker options please contact sponsorship@arinexgroup.com

        Looking to engage a Chapter with members of key interest to your business?

        Sponsorship is available for industry to select specific Chapters’ Social events. These can be tailored to fit your budget and objectives.

        As the professional conference organisers for ANZCVS 2024, we can provide options for events such as a Chapter Dinner and Member Happy Hour. Please contact us with your requirements or pricing: sponsorship@arinexgroup.com

        Live Program Link Coming Soon

        CATERING SESSION SPONSORSHIPS

        3 Available | $4,000 (incl. GST)

        Here’s your exclusive opportunity to sponsor an educational breakfast session, up to 70 delegates at each session. Upgrade options available. Breakfast sponsorship is non-refundable.

        • Acknowledgement as the Vet Science Week breakfast session sponsor (in the Vet Science Week website, conference program and the conference app)
        • Provision of speaker and topic subject to ANZCVS approval
        • Opportunity to display branding during sponsored session
        • Place company flyers on tables (optional-sponsor to provide flyers)
        • Delegates will pre-register for the session using the registration portal
        • Basic audio-visual package included

        Does not include the cost of catering. Sponsor to pay for catering.

           

              NETWORKING OPPORTUNITIES

              Exclusive | $10,000 (incl. GST)

              The College invites all Members, Delegates and Exhibitors to catch up with friends and socialise in a great city hot spot on Friday night. This informal event provides an opportunity for delegates to relax and connect with others over some great food and drink on Friday 26 July 2024

              • Exclusive naming rights to the Vet Science Week Conference Dinner
              • Three (3) minute opportunity to speak following official welcome
              • Logo and hyperlink on Conference website home page
              • Short profile on Conference website sponsors’ page
              • Opportunity to welcome guests to Awards Dinner as they enter the function room
              • Brand signage next to entry (conference manager to organise)
              • Company flyers on tables in the function room
              • 4 x Dinner tickets
              • 1 x Full conference registration

               

                  Exclusive | $4,000 (incl. GST)

                  6:00pm to 7:00pm, Thursday 25 July 2024

                   

                  • Exclusive naming rights to Happy Hour
                  • Three (3) minute opportunity to speak following official welcome
                  • Logo and hyperlink on Conference website home page
                  • Short profile on Conference website sponsors’ page
                  • Opportunity to welcome guests at Happy Hour as they enter the function room
                  • Brand signage next to entry (Conference managers to organise)
                  • Company flyers on tables in the function room (Optional flyers to be provided by sponsor)
                  • 2 x Happy Hour Tickets

                      3 Available | $4,000 (incl. GST)

                      Your exclusive opportunity to sponsor the delegate lounge.

                       

                      • Company signage in the Delegate Lounge (supplied by sponsor)
                      • Lounge furniture to be supplied by sponsor
                      • Small table to place company information
                      • Option to have your company representatives to network in the lounge
                      • Acknowledgement on selected conference marketing materials
                      • 400-word company profile on the conference App
                      • Logo & hyperlink on the conference website
                      • 1 x Exhibitor Registration

                          OTHER SPONSORSHIPS

                          Exclusive | $3,000 (incl. GST) 

                          The Conference app will contain all general meeting information, including the Scientific and Social Programs. The Conference app is viewed as an invaluable reference tool used by delegates prior to, during, and after the Conference. Your organisation will receive the following entitlements:Sponsor logo featured on homepage screen.

                           

                          • One (1) App push notification – limit of 250 characters sent to all delegates via the conference app on behalf of the Sponsor

                          • Recognition as a Sponsor (with organisation logo) on the sponsors’ page of the official Conference website, including a hyperlink to your organisation’s home page

                          • Acknowledgement as a Sponsor on the Conference welcome sign onsite at the Conference

                          • Use of the Conference logo until the end of September 2024

                           

                              3 Available | $6,000 (incl. GST) per day

                              Get the delegates started each morning and keep them going as our coffee cart sponsor. This sponsorship opportunity is only available to companies who have also purchased a trade booth.

                               

                              • Company signage next to the coffee cart (supplied by sponsor)

                              • Small table to place company information

                              • Acknowledgement on selected conference marketing materials

                              • Coffee cart and all amenities

                              • Includes up to 300 coffees per day

                              • Baristas during the catering breaks. Upgrade options available (e.g. lounge set up, branded coffee cups)

                              • One (1) additional 3-day trade access registration

                              • 400-word company profile on the conference App within the Coffee page of app

                              • Logo & hyperlink on the conference website

                              • Gold coin donations may be encouraged from delegates, with proceeds going to a charity (selected by the College and to be confirmed)

                                  NEW PACKAGES FOR 2024

                                  Exclusive | $8,000 (incl. GST)

                                  • Sponsor Logo to appear on the online Registration Form (with Organisation homepage Hyperlink)

                                  • Sponsor logo to appear on the official registration confirmation email (with Organisation homepage Hyperlink)

                                  • The sponsor may provide a freestanding banner which will be positioned in the registration area (maximum size 2m high x 1m wide)

                                  • Sponsor logo to appear on registration kiosk home page

                                  • Sponsor logo to be printed on registration kiosk

                                  • Sponsor logo to appear on name badge

                                  • 50-word profile in Conference app

                                      Exclusive | $3,000 (incl. GST)

                                      • Naming rights to the Poster Session-opportunity to have this mentioned in the conference program and at Happy Hour.

                                      • The sponsor may provide 2 x freestanding banners which can be positioned in a prominent location in the poster area and at the entry to the poster area (maximum size 2m high x 1m wide each-sponsor to provide)

                                      • 100-word profile in the Conference App

                                      • One poster display board reserved for Sponsor promotional poster/material

                                      • Sponsor’s logo to be displayed alongside poster number on poster boards

                                              Exclusive | POA

                                              By aligning yourself as the Sustainability Sponsor, you not only contribute to a greener event, but also enjoy the following benefit:

                                              • Positive Brand Association

                                              • Enhanced Visibility

                                              • Exclusive Recognition

                                              For more information on a Sustainability Package and how you can contribute to a positive change, please contact the Conference Organisers.

                                                  Exclusive | $2,000 (incl. GST)

                                                  • Recognition as a sponsor (with organisation logo) on the sponsors page of the official website, including a hyperlink to the organisations home page

                                                  • Sponsor has exclusive rights to provide branded, reusable water bottles (at sponsor’s expense)

                                                  • Sponsor has the opportunity to distribute the water bottles at the event

                                                      Exclusive | $5,000 (incl. GST)

                                                      • Recognition as a partner (with organisation logo) in the front cover of the Vet Science Week Conference Printed Program

                                                      • One (1) full page advertising space on the inside back cover of the Conference Printed Program (artwork to be supplied by sponsor)

                                                      • 50-word profile in Conference app

                                                      • Recognition as a Sponsor (with organisation logo) on the sponsors’ page of the official Conference website, including a hyperlink to your organisation’s home page

                                                      • Use of the Conference logo until end of September 2024

                                                          TRADE EXHIBITION

                                                          It is the exhibitor’s responsibility to organise additional equipment and furniture required for their booth. This can be hired through Arinex who will provide an exhibition manual.

                                                          Trade exhibition is a very important part of Vet Science Week, bringing together essential industry contacts under one roof. Delegate meals and happy hour will be conducted in the exhibition area giving delegates exposure to the trade exhibition and time for networking.

                                                          Booth Sizes 6m x 3m  3m x 3m 
                                                          Booth Prices (includes GST) $11,500 $6,000
                                                          Registration(s) Included 2 1

                                                           

                                                          Booth Inclusions

                                                          – Lighting x 2

                                                          – Fascia sign

                                                          – 1 x 4amp power point

                                                          – Rear/Corner wall panel

                                                          Trade Booth Conference Inclusions

                                                          – 1 x all-access exhibitor registration for 3 x 3 trade space

                                                          – 2 x all-access exhibitor registration for 6 x 3 trade space

                                                          – Additional representatives can purchase discounted exhibitor registrations

                                                          – Tickets to Happy Hour (2 per booth) with bonus exposure to delegates during this time with Happy Hour taking place in the exhibition marquee

                                                          – Access to the Exhibitor App for lead generation

                                                          – Acknowledgement on the conference website

                                                          – Opportunity to provide a prize for the passport competition

                                                          Booking & Stand Allocation Process

                                                          – Bookings are open and will be available until sold

                                                          – All exhibition booth and sponsorship bookings and payment are to be made online using the online

                                                          – Sponsorship opportunities and exhibition stand allocation is based on a first in

                                                          – We will ask you to indicate any requests to not be located near competitor organisations during the booking process. These requests will be considered and accommodated where possible.

                                                          CUSTOM STANDS

                                                          • Requests for a custom stand (space only) should be made at the time of booking. Arinex can assist with custom stand designs.
                                                          • Should a company wish to use the services of another contractor for the design and build of their custom stand, full contact details of this contractor must be supplied to the organisers. The exhibitor is responsible for providing the Vet Science Week organisers with a custom stand design for approval.
                                                          2023 BY THE NUMBERS

                                                          TRADE EXHIBITION FLOOR PLAN

                                                          The Exhibition will be held in The Gold Coast Convention & Exhibition Centre Hall 1 .  All morning teas, afternoon teas and lunches will be served in the exhibition area, as well as the Conference Happy Hour. This exhibition map is indicative only and is subject to change

                                                           

                                                          Exhibition Map Coming Soon

                                                          PASSPORT COMPETITION

                                                          A passport competition will be run over two and a half days to encourage participants to interact and engage with the industry trade exhibition. Delegates will be encouraged to visit as many trade exhibits as possible and have their passport scanned.

                                                          Winners will be announced at lunch on Saturday 27 July and exhibitors who offer a prize will be acknowledged and have an opportunity to draw and hand the prize to the winner.

                                                          Passport Competition Prize

                                                          The College invites exhibitors to offer a prize for Passport competition winners.

                                                           

                                                          • Due to time restrictions a limit of 8 prizes with value of at least $100 or greater will be accepted.

                                                          • Prize name and value must be provided to the Conference Organisers by 1 July 2024

                                                          • Exhibitors can register to supply a prize via the exhibitor registration portal