Entitlements  

 The VSW registration fee entitles all delegates to the following on the day(s) that they are registered: 

• All sessions, including ASVP & DTF Scientific Conference 

• Social functions: Friday Happy Hour (24 July 2026) and Saturday Happy Hour (25 July 2026)  

• Catering: Morning and afternoon teas, Lunches 

The ASVP & DTF Scientific Conference Only Registration entitles delegates to the following on the day(s) that they are registered: 

• ASVP & DTF Scientific Conference sessions ONLY 

• Social functions: Friday Happy Hour (24 July 2026) and Saturday Happy Hour (25 July 2026)  

• Catering: Morning and afternoon teas, Lunches  

Day Registrants 

VSW Day Registration entitles delegates to the following, on the day(s) that they are registered:  

• All sessions on the nominated day, including ASVP & DTF scientific conference 

• Social functions: Friday Happy Hour (24 July 2026) and Saturday Happy Hour (25 July 2026)  

• Catering: Morning and afternoon teas, Lunches 

ASVP & DTF Scientific Conference Day Registration entitles delegates to the following, on the day(s) that they are registered: 

• ASVP & DTF scientific conference sessions ONLY on the nominated day 

• Social functions: Friday Happy Hour (24 July 2026) and Saturday Happy Hour (25 July 2026)  

• Catering: Morning and afternoon teas, Lunches 

Procedure

Registration confirmation 

Your completed registration and successful payment will be acknowledged via email or post with confirmation of your requirements according to your registration form.  Your registration will only be processed or confirmed once payment is successfully completed. 

Name badge 

Each member of the Conference will receive a name badge upon registration.  The badge will be your official pass and must be clearly visible at all times to obtain entry to all applicable day(s), sessions and social functions. The Vet Science Week Organisers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner. 

Payment Options 

Credit Card 

Payment by credit/debit card is the preferred payment method to ensure prompt registration confirmation. Please visit our secure website www.vetscienceweek.com.au to register.  Accepted credit cards: MasterCard, Visa and American Express. Please note all transactions by credit card will appear on your statement as payment to ‘Conference by Arinex Pty Ltd’. 

Cancellations and Refunds 

Cancellations must be notified in writing to the Vet Science Week Organisers at vetscienceweek@arinexgroup.com 

Registration 

Cancellations on or before 24 April 2026 will incur a A$150.00 cancellation fee.

Cancellations from 25 April 2026 to 11 June  2026 will incur a cancellation fee of 50% of the registration fee or $150.00, whichever is greater.

Social 

Payments are non-refundable as at 11 June 2026 

Pre-Conference Workshops 

Payments are non-refundable as at 11 June 2026 

Disclaimer 

The program is correct at the time of publishing.  The organisers reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of Vet Science Week timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Vet Science Week Organisers will accept any liability for any loss or inconvenience caused to any party consequent to such changes. 

The Vet Science Week Organisers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Meeting and/or its content at their sole discretion. 

Privacy

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017. The objective of these is to protect the right of the individual to privacy of their information. 

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data. The legislation was adopted on 27 April 2016. 

The Meeting Managers will not sell your personal information to third parties. If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information. You may also withdraw your consent for use of your information by advice to us in writing. 

Why do we wish you to provide your information? 

We require your information to facilitate provision of information to you regarding the Summit and to facilitate your participation in the Meeting. Information collected in respect of your proposed participation in any aspect of the Meeting will be used for the purposes listed below. You can give or withhold your consent for each or all of these uses.

Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Meeting or to communicate with you regarding your registration if you select ‘no’ to point 1. 

What will we do with your information?  

• Planning and conduct of the Meeting including arrangements for your participation; 

• In the Attendee List for the Meeting; 

• May also be provided to organisers of future occurrences of this Meeting; 

• May be used to provide you with information of other relevant events in your area of interest. 

Important Notes: 

The parties who will have access to your information (subject to your preference selections on above points) are the Meeting Managers (points 1 and point 3), sponsors and exhibitors of the Summit (point 2) and any future organisers of the Meeting (point 3). 

The parties mentioned above will rely on your above consent indications for the purposes of compliance. 

You may withdraw your granular consent at any time by notice in writing to the Meeting Managers. 

You are entitled to access the information held by written application to the Meeting Managers. 

For further information please see Arinex’s Privacy Statement here.

Code of Conduct 

It is the policy of the Organising Committee for Vet Science Week 2026 that all attendees are able to participate in its activities and are able to enjoy an environment that is free from discrimination and harassment. The Organising Committee is committed to making VSW26 productive and enjoyable for everyone, regardless of race, gender, sexual orientation, disability, physical appearance, body size, nationality or religion. Harassment of any form will not be tolerated and might result in the perpetrators being permanently removed from VSW26 and reported to relevant authorities. 

The code of conduct outlined here applies to all attendees, without exception. Participation in any of VSW26 activities constitutes implicit acceptance and understanding of the code of conduct by the participants. Ignorance of the code will not be considered an attenuating circumstance in dealing with any type of infringement of the code as outlined. 

Everybody participating in the VSW26 is expected to:  

• Behave professionally. 

• Be considerate and respectful to others. To not insult or put down other members, participants and attendees. To critique ideas, not individuals. 

All communication must be appropriate for a professional audience that includes people of many different backgrounds. Inappropriate use of sexist, racist or ageist language and imagery, and / or any other commentary that is or can be perceived to be discriminatory in any way, is not permitted. Inappropriate language or behaviour include (but are not limited to) jokes, sustained disruption of talks or other events, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. Offensive comments about race, gender, sexual orientation, disability, physical appearance, body size or religion, will not be tolerated. 

Individuals engaging in behaviour prohibited by this policy as well as those making allegations of harassment in bad faith, will be subject to disciplinary action by the Organising Committee. Such actions may range from a verbal warning, to permanent ejection from an event or activity disrupted by the behaviour or the entire Meeting, without refund of the registration fees (where applicable). 

Repeat offenders may be banned from participating in future activities and events. Serious offences will be reported to the relevant authorities. 

Anyone wishing to report a violation of this policy is asked to speak confidentially to the one of the VSW26 Organising Committee members. 

Welcome letter for VISA application 

International delegates can request for an official Welcome Letter from the Vet Science Week Organisers to assist with their VISA Applications after paying for their Conference registration. Please forward a copy of your registration confirmation email and receipt to the Science Week Organisers at register.vetscienceweek@arinexgroup.com and request for a Welcome Letter. 

Please note that the above must be provided otherwise your request will be denied.